Do you know who your City Clerk is?

cahallbergSubmitted by Connie Hallberg(36)
Member
April 7, 2015 - 8:21am
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Connie Hallberg18 weeks 6 days ago

New information given to Council

What will our Mayor and Council Members do with the information given to them at City Council meeting on 4/6/2015?

Dennis Orwan17 weeks 5 days ago

City minutes findings

This language is listed in the audit above for Grand River. The City Clerk  for Lorimor is doing this now with the minutes of the Loirmor City  Council Meetings. The first three City Council Meeting Minutes I put on this website were not signed. I would think the State Code-Section 380.7(4) would apply to Lorimor also!

Not all minutes available for review were properly signed by the City Clerk or the Mayor to authenticate the record as required by section 380.7(4) of the

Code of Iowa.

 Not all disbursements were presented to the City Council for approval.

 The authorized salary of the City Clerk was not documented at the time of hire or at the time of subsequent salary increases.

Recommendation – The City should implement procedures to ensure the City Clerk and the Mayor sign all meeting minutes and the minutes are reviewed so any errors can be identified and corrected. In addition, the City Council should ensure all City obligations are presented to the City Council for approval prior to payment.

The City Council should also ensure all minutes, including bill listings to be approved by the City Council, are maintained at City Hall and an official copy is kept in the City Council meeting book.